Create an AI PPT: Turn Source Text into a 6-Slide Presentation Outline and Speaker Notes, Then Review It

01Fix the Source Text and Presentation Goal Before Creating an AI PPT

When creating a PPT presentation with AI, the first step is not choosing a design but defining the boundary of what can be said from the source text. In this exercise, we will create a 6-slide presentation outline and speaker notes from three statements about a fictional library book club. Information that has not yet been decided, such as the date or budget, should be explicitly restricted in the prompt so that AI does not fill it in naturally on its own.

S1. In August 2026, 24 people were invited to a library book club meeting, and 18 actually attended.
S2. After the event, 12 of the 18 attendees each responded once to an anonymous survey, and 9 of them said they wanted to participate in the next meeting.
S3. The date and budget for the next meeting have not yet been decided.

The values that can be calculated directly from the source are an attendance rate of 18÷24=75% and a next-meeting interest rate of 9÷12=75% among survey respondents. However, we cannot know how many of all 18 attendees wanted to attend the next meeting. That is because we do not know the intentions of attendees who did not respond to the survey.

• Confirmed facts: 24 invited, 18 attended, 12 survey respondents, 9 respondents interested in the next meeting
• Can be calculated: 75% attendance rate, 75% next-meeting interest among respondents
• Cannot be calculated: next-meeting interest rate among all attendees
• Undecided items: date and budget for the next meeting

02Write a Constraint-Based Prompt That Prevents Unsupported Facts

For a presentation prompt, it is easier to review the result if you specify the number of slides, slide order, evidence notation, and prohibited inferences instead of simply writing, 'Make a 6-slide PPT.' In presentations that contain numbers, especially, the sentence should preserve which group was used as the denominator.

Using only the source text below, create a draft 6-slide presentation.

Slide order:
1. Purpose
2. Attendance
3. Survey
4. Limitations
5. Next actions
6. Decision

For each slide, include the following:
- Title
- One key message: one sentence
- Evidence: the relevant S1, S2, or S3 number
- Speaker notes: 2–3 sentences for the presenter to say
- Visual suggestion: table, number, simple shape, etc.

Constraints:
- Do not invent dates, budgets, reasons, satisfaction levels, or effects that are not in the source text.
- Express the attendance rate as 18/24=75%.
- Express interest in the next meeting as '9 out of 12 survey respondents, 75%.'
- Do not change this to '75% of all attendees wanted the next meeting.'
- State that the interest rate among all attendees cannot be calculated because the intentions of survey nonrespondents are unknown.
- Keep the date and budget undecided.
- Separate facts from suggestions at the sentence level.

Source text:
S1. In August 2026, 24 people were invited to a library book club meeting, and 18 actually attended.
S2. After the event, 12 of the 18 attendees each responded once to an anonymous survey, and 9 of them said they wanted to participate in the next meeting.
S3. The date and budget for the next meeting have not yet been decided.

03Read a 6-Slide Presentation Result Example

The content below is not the result of running a specific AI product. It is an example written manually by an editor to satisfy the constraints above. When you use an AI-generated draft, you can review it in the same way by comparing it line by line with the source text.

Editor-written result example summary
- Attendance: 24 invited, 18 attended, attendance rate 75%
- Survey: 12 responded, 9 want the next meeting, 75% among respondents
- Limitation: interest rate among all attendees cannot be confirmed
- Undecided: date and budget for the next meeting
- Presentation structure: Purpose → Attendance → Survey → Limitations → Next actions → Decision

Note: This example is not an actual AI execution result. It was written by an editor to demonstrate the review method.

04Recheck Numbers and Denominators Against the Source Text

One of the most dangerous errors in AI presentation material is when the arithmetic is correct but the denominator changes. 9÷12 and 9÷18 answer different questions. The source tells us only that 9 of the 12 survey respondents wanted the next meeting.

Incorrect example:
75% of all attendees said they wanted to participate in the next book club meeting.

This sentence must be corrected. The denominator for 75% is not all 18 attendees but the 12 survey respondents. The correct wording is, '9 out of 12 survey respondents, or 75% of respondents, said they wanted to participate in the next meeting.' The interest rate among all attendees cannot be concluded because the intentions of nonrespondents are unknown.

Number review checklist
[ ] Does the invited count of 24 match source S1?
[ ] Does the attendance count of 18 match source S1?
[ ] Is the attendance rate calculated as 18/24=75%?
[ ] Does the survey response count of 12 match source S2?
[ ] Does the next-meeting interest count of 9 match source S2?
[ ] Is the interest rate calculated as 9/12=75%?
[ ] Has '75% of respondents' remained separate from '75% of all attendees'?
[ ] Have the date and budget remained unfilled rather than being invented?

05Separate Facts, Interpretations, and Suggestions, and Check Images and Personal Information

A presentation draft should be reviewed not only for numbers but also for the type of each statement. 'The attendance rate was 75%' is a fact that can be calculated from the source. In contrast, statements such as 'Saturday afternoon would be good for the next meeting' or 'Increasing the budget would increase attendance' are not supported by this source. If such statements are needed, they should be labeled separately as 'Suggestions' or 'Items for further review.'

• Fact: information stated directly in the source or directly calculable from source numbers
• Interpretation: a statement that explains the meaning of facts; check that it does not make a stronger conclusion than the source supports
• Suggestion: something that must be newly decided, such as the next schedule, budget, or operating method
• Images: prioritize self-created diagrams and charts or images whose usage permission has been confirmed
• Sensitive information: remove names, contact details, member numbers, internal identifiers, and other unnecessary information before entering content into AI
• Anonymous survey: do not infer respondents' identities or create new personal information merely because the survey is anonymous

Content review checklist
[ ] Can each key statement be linked to S1, S2, or S3 as evidence?
[ ] Have causes or effects not contained in the source been avoided as factual claims?
[ ] Have the undecided date and budget remained unconfirmed?
[ ] Are suggestions labeled as 'suggestion,' 'review,' or 'decision needed' so they are distinct from facts?
[ ] Has unnecessary personally identifiable information been removed?
[ ] Has permission been checked for any external image used?
[ ] Where possible, are self-created tables, number cards, or shapes used to present the information?

06Manually Transfer the Reviewed Draft into a Presentation Tool

The final step in this exercise is to manually move the reviewed text into an actual presentation tool. This article does not assume any specific product's automatic generation feature or automatic PPTX creation. First finalize the text draft, then adjust layout and visual elements manually in the presentation tool.

• 1. Copy the titles and one key message from all 6 slides first to create the basic structure of each page.
• 2. Use the table's 'Visual suggestion' column as a guide and manually place only the necessary number cards, simple tables, arrows, or other elements.
• 3. Move the reviewed notes into the speaker notes area and avoid placing too much text in the slide body.
• 4. On the two slides that show 75%, check again that the denominators are different: 24 and 12.
• 5. Search for any remaining unsupported statements such as 'interest rate among all attendees.'
• 6. Confirm that the date and budget are still labeled 'Undecided' or 'Decision needed.'
• 7. Use only images and icons you created yourself or have permission to use, and make a final check that unnecessary personal information is not visible.

In AI PPT work, maintaining traceability between the source text and presentation material is more important than filling slides quickly. If you keep the evidence S-number for each slide, it becomes easier to return to the source when a number changes or a sentence becomes overstated. Even if you hide the evidence numbers from the final presentation screen, it is safer to retain them in your editorial review notes.

What to check yourself

A document-review exercise using fictional library book club source statements S1–S3 and an editor-written 6-slide presentation example

• Calculate 18/24 yourself and confirm that it equals 75% and that the denominator for the attendance rate is the 24 invited participants.
• Calculate 9/12 yourself and confirm that it equals 75% and that the denominator for the interest rate is the 12 survey respondents.
• Confirm that the explanation still states that the interest rate among all attendees cannot be determined because the intentions of survey nonrespondents are unknown.
• Confirm that the 6-slide order is Purpose, Attendance, Survey, Limitations, Next actions, Decision.
• Confirm that each slide example includes a title, one key message, evidence S-number, speaker notes, and visual suggestion.
• Confirm that no date, budget, cause, or effect not contained in the source has been added as fact.
• Confirm that facts and suggestions are separated and that image permission and sensitive-information removal are included in the review.
• Confirm that the reviewed content is manually transferred into a presentation tool by a person.